The Parish Council holds meetings throughout the year. You can find minutes of previous meetings and agendas for upcoming meetings via this page.

If you have any questions, please contact the Clerk at clerk@stokenchurch-pc.gov.uk.

Full council meets on the first Wednesday of each month (this sometimes changes for January). The meetings are held at Longburrow Hall and start at 19:00.

The public are always welcome to attend and to take part. The chairman will normally invite any members of public attending to make comments at the beginning of the meeting. However, if there is a specific item on the agenda where members of the public wish to make comments, the clerk should be contacted (01494 482403, stokenchurchclerk@btconnect.com) who will advise the chairman accordingly.

The agenda for the next parish council meeting is published on the Friday before the meeting. It is posted on this website, our facebook page and on the parish notice boards.

Minutes

The Clerk to the Parish Council records what happens at the meeting and produces minutes, which are put up on the website, facebook page and notice boards as soon as reasonably possible in draft format then approved by the council at the following meeting. Once the minutes are approved they are put on the website, facebook page, parish notice boards.

Format of Meetings

The format of meetings is prescribed and follows the order set out below:

1. Acceptance of Apologies for Absence - Apologies from parish councillors who are unable to attend the meeting.

2. Declarations of Interest (agenda items) - This provides the councillors the opportunity to declare if they have a conflict of interest in any of the items that are on the agenda. Examples of this may be a financial interest (e.g. they work for a company tendering for a contract) or a personal interest (e.g. a planning application on the house next door).

3. Meeting closed by the Chair and then opened up for the Public Session - this gives any members of the public present the opportunity to notify the council of any matters arising or to comment on the meeting's agenda items. Public session closed and then the meeting re-opened.

4. Confirmation of Minutes of Previous Meeting - It is important that the minutes of all council meetings reflect an accurate record of what transpired. Draft minutes of the previous meeting are put before the meeting for comment and confirmation.

5. Planning (see also the separate section on planning) - Although the parish council has no authority to approve or turn down planning applications, it has the opportunity to comment on any applications that have been submitted to Wycombe District Council. These are shown on the agenda as 'determine'. In addition, the clerk to the council will report back on any applications that have been considered by Wycombe District Council - these will either be 'permitted' or 'refused'. Very occasionally the details of an appeal to the Secretary of State will be reported.

6. Finance - The consideration of financial matters affecting the council. This will be to give authority to the clerk to pay bills, to review and approve the monthly bank reconciliations and/or it might cover applications from charities or local organisations for funding.

7. Updates from sub committees - These can cover anything that the council feels ought to be discussed.

8. Any other agenda items requested by Councillors